MVF Board Motions

Montgomery Village Foundation Board of Directors
Motion List
October 23, 2025

1. Mr. Dyer moved to approve the minutes of the Regular Meeting held September 25, 2025 as presented. The motion was seconded and passed unanimously.
2. Mr. Flatow moved to accept the Action List as presented. The motion was seconded and passed unanimously.
3. Ms. Prince moved to approve the 2026 budget as proposed and approve the MVF Fund assessment rate to increase to $22.42 per unit per month, the Designated User Fund assessment rate to increase to $46.92 per unit per month, the Poplar Spring assessment rate to remain at $11.76 per unit per month, the condominiums service fee to increase to $23 per unit per month, and the townhome service fee to increase to $69 per unit per month. The motion was seconded and passed unanimously.
4. Mr. Coffee-Borden moved to approve the annual assessment rates for homes corporations for calendar year 2026 be established, per private dwelling unit, as $269.04 for the MVF Fund, and $563.04 for Designated Users, according to the approved 2026 MVF Budget and that said assessment shall be paid and collected in accordance with the terms of the Collection Policy of Montgomery Village Foundation for Homes Corporations managed by MVF, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
5. Ms. Prince approve the annual MVF assessment rate for condominiums for calendar year 2026 be established per private dwelling unit, as $269.04 according to the approved 2026 MVF Budget and that said assessment shall be paid and collected in accordance with the terms of the MVF Collection Policy for Condominium Associations and Multi-Family Properties, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
6. Mr. Coffee-Borden moved to approve the annual MVF assessment rate for apartments for calendar year 2026 be established, per private dwelling unit, as $134.52 according to the approved 2026 MVF Budget and that said assessment shall be paid and collected in accordance with the terms of the MVF Collection Policy for Condominium Associations and Multi-Family Properties, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
7. Mr. Flatow moved to approve the annual assessment rates for the Poplar Spring subdivision for calendar year 2026 be established, per private dwelling unit, as $269.04 for the MVF Fund, $563.04 for Designated Users, and $141.12 for Poplar Spring according to the approved 2026 MVF Budget and that said assessment shall be paid and collected in accordance with the terms of the Collection Policy of Montgomery Village Foundation for Homes Corporations managed by MVF, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
8. Mr. Dyer moved to approve the annual service fee for condominium units at Montgomery Village Center for calendar year 2026 be established, per private dwelling unit, as $276.00 according to the approved 2026 MVF Budget and that said service fee shall be paid and collected in accordance with the terms of the MVF Collection Policy for Residents in Communities with an Annual Service Fee Agreement, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
9. Mr. Coffee-Borden moved to approve the annual service fee for townhome units at Montgomery Village Center for calendar year 2026 be established, per private dwelling unit, as $828.00 according to the approved 2026 MVF Budget and that said service fee shall be paid and collected in accordance with the terms of the MVF Collection Policy for Residents in Communities with an Annual Service Fee Agreement, as adopted by the MVF Board of Directors. The motion was seconded and passed unanimously.
10. Mr. Flatow moved to accept the 2024 401(k) Agreed-Upon Procedures Report. The motion was seconded and passed unanimously.
11. Mr. Guiragossian moved to approve the recommended changes to the Collection Policy for Residents in Communities with an Annual Service Fee Agreement. The motion was seconded and passed unanimously.
12. Mr. Flatow moved to reaffirm the email vote held Oct. 9, 2025, authorizing the EVP to execute an agreement with WGL to supply MVF’s natural gas at a fixed price of $0.575 per therm for a thirty-six (36) month term, commencing Nov. 1, 2025 and ending Oct. 31, 2028.The motion was seconded and passed unanimously.
13. Mr. Flatow moved to reaffirm the email vote authorizing an additional expenditure of $7,647.14 for the completion of the Whetstone Community Center Retaining Wall Project, increasing the total project cost to an amount not to exceed $36,066.49.The motion was seconded and passed unanimously.
14. Mr. Dyer moved to approve the proposed changes to the Park Use Policy, Rules and Regulations. The motion was seconded and passed unanimously.
15. Ms. Prince moved to award the HVAC system replacement to Shamrock Service Company in the amount of $43,503 and approve an additional 10% for unforeseen expenses for a total not to exceed $47,840.The motion was seconded and passed unanimously.
16. Mr. Dyer moved to accept the committee reports. The motion was seconded and passed unanimously.
17. Mr. Dyer moved to adjourn the Regular Meeting at 8:55 p.m. pursuant to Section 11B Real Property, of the Annotated Code of Maryland (Maryland Homeowners Association Act) to go into closed session for (viii) Discussion of individual owner assessment accounts. The motion was seconded and passed unanimously.
18. Ms. Prince moved to adjourn the Regular Meeting at 8:55 p.m. The motion was seconded and passed unanimously.