Juan-Manuel Carrillo appointed to MVF Board of Directors

At the September Montgomery Village Foundation (MVF) Board of Directors meeting, previous director Joseph Hooks announced his resignation, and the Board enacted the procedures to fill the vacancy. Juan-Manuel Carrillo, a 20-year Village resident, submitted an application to fill Hooks’ term which ends in March 2024.

Carrillo affirmed his desire to serve the larger community, having served in various capacities with the Montgomery Village Sports Association (MVSA) and previously working on special projects with MVF staff. The Board was impressed with his credentials and appointed him to the vacancy at the October 28 meeting. Carrillo will be officially installed at the Thursday, Dec. 9 MVF Board meeting.

Other Agenda Items
A number of bids were approved for the upkeep of MVF facilities. The Board awarded a bid of $47,894 to Quality Window & Door, Inc. to the replacement of windows at the MVF Office, and a bid of $28, 035 to P.J.’s Roofing Inc. for replacement of the roof and gutters on the Maintenance Building. These were both Reserve purchases with funding in the 2021 Budget.

Additionally, the Board awarded a sole source bid for $26,133.64 to Nevco for a new digital scoreboard at South Valley Park. The existing scoreboard no longer works, and Nevco is the only company that manufactures a multi-sport display model that will fill the diverse needs of sports using the field in South Valley Park. In other recreation-related items, updates to the MVF Park Use Policy, Rules and Regulations were approved. The changes updated the policy to be consistent with the types of sport courts now available in the Village, with the addition of dedicated Pickleball and Futsal courts, as well as updates to the times that courts are lit (where applicable). The full policy is available online at www.montgomeryvillage.com.

The Board also approved several financial items, including adopting the 2022 MVF Operating Budget and setting the 2022 assessment rates (see article on page 1), as well as authorizing the ordering of the 2022 assessment coupons from Bank-A-Count Corp for $16,957.13. Additionally, the Board accepted the 2020 401(k) Agreed-Upon Procedures Report which replaced the previous 401(k) audits. This new report was developed as an efficiency to the audit process last year. Following the recommendation of the Audit Committee, the EVP was authorized to negotiate and execute an Audit Services Agreement with Lydon Fetterolf Corydon, P.A. as MVF’s new audit firm.

President’s Remarks
Board President Pete Webb was excited for the latest updates in the development projects around the Village, noting the striping of the Lidl parking lot and the new traffic signal on Centerway Road as operational. He also mentioned the normal water level at Lake Whetstone, and the nearing end of the toe drain replacement project.

EVP Report
Executive Vice President Dave Humpton expanded on the toe drain project progress, saying the construction fencing would be coming down and the embankment on the Lawn Theater side was being restored, per recent communication with Montgomery County Department of Environmental Protection. Additionally, he was made aware of a new project by WSSC Water to replace a 24-inch water main along Montgomery Village Avenue from Midcounty Highway to Centerway Road beginning in 2022.

Humpton also noted that talks of M83 had recently resurfaced, due to a number of new candidates for the Montgomery County Council’s interest in transportation issues. He noted that the current county council has no intention of exploring the project, and it is not in the CIP or Master Plan; he would keep the Board apprised of any changes.

Treasurer’s Report
Treasurer Stephen Taylor gave the Treasurer’s Report for the month ending September 30, 2021 and the year-to-date (YTD). He noted that overall results remain favorable to the budget.

Net Income was reported favorable by $584,534 mainly due to Investments (up $219,000), Capital Contribution Fees (CCF) (up $67,000) and Pool Memberships (up $50,000). Additionally, MVF has seen lower-than-expected Personnel Costs (favorable by $264,000) from open positions and temp labor due to the North Creek Pool not being open, as well as Operating Costs (favorable by $301,000).

Total Revenue for September was reported at $6.9 million (6.4% favorable to the budget) and Operating Expenses YTD were reported at $5.7 million (15.5% favorable to the budget). Taylor also said the Contributions to Reserves (CTR) were made monthly in accordance with the budget; YTD CTR was reported at $1,012,087. YTD Capital Expenses totaled $3.3 million for Reserve-related assets; the largest expense in 2021 has been the North Creek Pool renovation with $3 million of the $3.8 million total spent in 2021.

CCF received through September was reported at $176,733, which was also favorable to the budget.

Taylor said the Balance Sheet continues to show MVF’s strong financial position with over $9.8 million in Cash and Investments. The MVF Operating Fund maintains nearly $2.64 million in Undesignated Reserves

Accounts Receivable decreased $279,482 due to payments received from the condominiums covering outstanding receivables from 2020.

The Delinquency Rate was reported at 6.3%, which is a 3.9% decrease over last month. It remains 1.3% lower than the same quarter in the prior year and 0.7% lower than the 5-year average.

Next Meeting
The next MVF Board of Directors meeting is scheduled for 7:30 p.m. on Thursday, Dec. 9, as a conference call/Zoom meeting. Residents are invited to join the call; full meeting details, the meeting packet and/or participation instructions will be posted online at www.montgomeryvillage.com the week before the meeting.