Job Postings

SALARY RANGE:
$42K to $45K DOQ

BENEFITS:
This position is eligible to participate in our medical, dental, vision, long-term disability, flexible spending account, life insurance, cash benefit offset, and retirement benefit plan. 

PRIMARY DUTIES:

• Provides administrative support for the Community Manager, preparing all material including internal and external correspondence.
• Researches information on issues of importance to the HOA's of Montgomery Village.
• Exhibits polite and professional communication via phone, e-mail and mail. Screens all incoming calls for the Community Manager, answers routine questions, and makes appropriate referrals.
• Acts as Corporate Secretary for homes corporations/condominiums; maintains legal files and minute books; prepares annual corporate and election calendars; coordinates annual election; prepares material for Board vote. Maintains updated committee membership lists.
• Receives, sorts, and determines appropriate disposition of incoming mail for the Community Managers.
• Prepares assessment notices and assists with mailing procedures.
• Sends revised HOA policies or documents to appropriate County agency.
• Coordinates clerical workload of Community Management Administrative staff when needed.
• Submits approved purchase order requests from Community Management Department for office supplies.
• Coordinates homes corporation/condominium master meeting calendar and notifies recording secretaries of meeting dates.
• Takes reasonable safety precautions.
• Act as point of contact for internal and external clients/residents.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Good knowledge of office practices and procedures to ensure an efficient operation of the department.
• Ability to perform accurate administrative work including filing, typing, copying, scanning, etc.
• Skills in word-processing and spreadsheets.
• Ability to work in a confidential manner.
• Ability to develop and maintain effective working relationships with staff and public.
• Ability to communicate effectively, both orally and in writing.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.
• Excellent time management skills and ability to work independently.
• Proficiency in MS Office Suite.
• Ability to use good judgement and make decisions using established policies and procedures.

MINIMUM QUALIFICATIONS:

• Two to 4 years of experience in an administrative role
• Valid driver’s license
• High School diploma or equivalent; college preferred
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 10 pounds at a time

PREFERRED QUALIFICATIONS:

Experience in a similar work setting such as another homeowners' association or residential property management firm.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

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