Exterior Modification Step-by-Step Guide

To ensure that your homeowner's application request for exterior changes to your home is reviewed in a thorough and timely manner, please refer to this Step-by-Step Guide when applying to the Architectural Review Board for an exterior modification.

  1. Contact the Architectural Standards Department to find out what requirements are needed to make the changes or additions you are considering.
    At that time, AS staff can determine whether or not you need to fill out a Property Improvement Request application (PIR).
  2. Almost all exterior modifications require a PIR to be submitted.
    The PIR applications are available online or at the MVF Office at 10120 Apple Ridge Road.
  3. Gather the information you need to help the ARB make its decision.
    It's best to have all your documents together including samples, plats, drawings, photos and brochures to present to the ARB.
  4. Complete, sign and dated the PIR application and submit it online, mail or deliver it to the MVF Office.
    If you have not provided enough information, the Architectural Standards Department may contact you to request the additional information.
  5. Submit your PIR and materials by the deadline.
    All applications must be received at the MVF Office by 5 p.m. the Wednesday prior to the ARB meeting, unless the request is for a Major Project such as a Sunroom or House Addition. Applications for Major Projects must be received at the MVF Office by 5 p.m. two Wednesdays prior to the ARB meeting. The ARB meets on the first Wednesday of each month in the North Creek Board Room, 20125 Arrowhead Road. The meeting begins at 5 p.m. and is open to the public. Watch the Village News or this website for any changes in this schedule.
  6. Attend the ARB meeting if you are notified by the Architectural Standards Department that your request for an exterior change will be reviewed at the ARB meeting.  
    Applicants may not need to attend the ARB meetings, but if they wish to or if staff determines it necessary, a scheduled hearing time will be set up for the applicant. The applicant will be notified and asked to attend. The ARB reserves the right to limit the amount of time for each property owner’s presentation.
    Contractors, architects or other people, as designated agents, may make a presentation on behalf of the homeowner, provided an authorized agent affidavit is filed at the MVF Office along with the PIR. The affidavit is available from AS staff upon request. If neither the owner nor a representative of the owner is present at the ARB meeting, the application will still be reviewed; however, the ARB may have some unanswered questions, which could result in an approval delay.
  7. Wait to see if your request has been approved or denied.
    Written notification will be mailed to the homeowner within one day of the ARB meeting, or check the status of your request within your resident dashboard.
  8. Request that the ARB reconsider your proposal if it is denied.
    The owner may request the ARB to reconsider its denial of an application. The owner should explain the reason for reconsideration in writing and include any new supporting information concerning the request. The Architectural Standards Department will refer the letter to the ARB for consideration at its next scheduled meeting.
  9. Appeal an ARB decision.
    An owner may also appeal an ARB decision to the MVF Executive Committee. This committee meets on an as-needed basis, typically the second Monday of the month. A letter of appeal must be submitted to MVF one week in advance of the meeting. Owners should call 240-243-2355 or 240-243-2351 if they plan to appeal.
  10. Taking the last step if you are unsatisfied with the Executive Committee's decision.
    If the owner is unsatisfied with the Executive Committee's decision, they may request the dispute be resolved through Montgomery County's Commission on Common Ownership Communities (CCOC).